People, roles and speakers
Who can do what in a workspace, the difference between a viewer and a speaker, and how to remove someone or hand over ownership.
Updated October 6, 2026
Everyone in a company workspace has a role (owner, admin or member) and is either a speaker or a viewer. A personal workspace on Free or Solo holds only you, so it has no admin area and nobody can be added.
Who can do what
- OwnerOne per workspace, and always a speaker. Only the owner can make or remove admins, pay, set up single sign-on, hand over ownership and delete the workspace.
- AdminOpens the admin area under Workspace. Adds and removes members, decides who is a speaker, and looks after access, branding and settings.
- MemberEveryone else. Members don't see the admin area. They can add colleagues only if your access setting allows it.
Viewers and speakers
Viewers watch the meetings they are invited to and cost nothing. Speakers can also record and organise meetings, and the workspace pays for each one. Role and speaker status are separate, so an admin can be a viewer. People you add start as viewers.
Making someone a speaker
On the People tab, an admin chooses Make a speaker in the person's menu. A viewer can ask with Ask to be a speaker on their profile, and the owner and admins get the request by email. If every speaker the workspace pays for is taken, only the owner can pay for one more, in the same step.
Remove as speaker makes someone a viewer again. The bill only goes down when the owner lowers the number of speakers paid for, as Billing, speakers and invoices explains.
During a Team or Business trial, everyone can record and nobody needs to ask. People added while the trial workspace is set up come in as speakers, and the first bill counts every speaker, so make anyone who won't record a viewer before you buy. That still works after the trial has ended.
Removing someone
On the People tab, choose Remove from workspace in the person's menu. They lose access, their recordings stay, and you can hand their open topics to someone else in the same step. Only the owner can remove an admin. Add back brings a removed person back as a viewer. To leave a workspace yourself, see Leaving a workspace.
Handing over ownership
On the People tab, the owner chooses Transfer ownership on an admin's row and confirms with that person's email address. The old owner becomes an admin, and a viewer if the new owner isn't a speaker yet and every speaker you pay for is taken. This also works after a trial has ended, so the person who buys can take over.
A transfer is refused when the person isn't an admin yet (make them one with Make admin), has never signed in to Capme, or already owns a workspace, a personal one included. In that last case they ask hello@capme.app to close it.
Still stuck? Write to hello@capme.app.
Related articles
- How people join your workspaceChoose who can add people to your workspace, and whether colleagues at your company's domain can join on their own.
- Billing, speakers and invoicesWho can buy and change the plan, how speakers are charged, where invoices are, and what to do when a payment fails.
- What admins can see about peopleThe overview counts the workspace as a whole. Watch progress lives on each meeting, per person or as totals, as an admin decides.