Free tool
Meeting cost calculator
Enter people, length and salary. The cost shows as you type.
Attendees
Avg Salary
Meeting Length
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Meeting hours calculator
A typical team lead spends 9 of 42 working weeks a year in meetings
That is about 370 hours, from six standing meetings and three hours of one-off meetings a week. Tick your own and the squares become your year.
Work out your yearPut the number next to one meeting
14 days, every speaker included, no card. Take the weekly nobody prepares for.
Questions
How the number is made
- How much does a one-hour meeting cost?
- With 5 people on an average salary of $75,000 a year, about $243. Each person costs about $49 an hour once 35% employer costs are added, and the meeting takes an hour from each of them. Two more people add another $97.
- How do you calculate the cost of a meeting?
- People, times the fully-loaded hourly rate, times the duration. The fully-loaded rate is the average salary plus overhead, divided by 2,080 working hours a year.
- What does the overhead switch do?
- It moves between fully-loaded cost and base salary. On, it adds 20 % in Europe or 35 % in the United States for taxes, benefits and facilities. Off, it counts the salary alone.
- Which mode should I use?
- One meeting prices a single meeting before you book it. Live timer counts the cost up while the meeting runs, in the browser tab's title too. Whole company shows what a year of meetings costs the organisation.
- How accurate is this?
- It is a ballpark: average salary, 2,080 hours, standard overhead. The exact figure varies; the magnitude is what a decision needs. One person too many in the room moves the total far more than a rough average does.
- Which meetings should be recorded instead of held?
- Status updates, announcements and training: anything one person says and many hear. A decision with disagreement in it, a difficult conversation or a first meeting with somebody should stay live.