Meeting hours calculator
Tick your regular meetings and see the hours and euros they take each year.
- Free, nothing to install
- No calendar export needed
- Your working weeks, not 52
Which of these meetings do you have?
Tick the ones in your calendar. The numbers are typical; change them if yours differ, including how many of each you have.
And meetings that don't repeat?
Hours a week in one-off meetings: calls, workshops, interviews, quick syncs.
We count what you enter, with no name and no lasting identifier, to see which meetings are most common. Names you give your own meetings are never sent.
Meeting cost calculator
One hour with five people costs €187.50
Put in one of your meetings and see what it costs once, and over a year if it repeats.
Work out a meeting's costOne meeting
5 people · 1 hour
€187.50
Weekly: €9,750 a year
Paid with your working time
How the calculator works out your year
Three rules turn your meetings into a realistic year, not a week times 52.
- 01
Your working weeks, not 52
Holidays, public holidays and sick days take out about ten weeks a year. The calculator counts the weeks you actually work, and you can change them.
- 02
Regular meetings by their rhythm
A weekly meeting counts every week you are there and a monthly one twelve times. Days you marked as out of office take their meetings with them.
- 03
Everyone in the room
Cost is hours times the meeting cost calculator's rate: salary plus employer costs, divided by 2,080 hours. For each meeting, everyone invited counts.
A worked example
A team lead with a daily 15-minute stand-up, four regular meetings, a monthly all-hands and a few one-off meetings in a usual week.
- That week times 52: 507 hours
- The calculator: 400 hours, or 10 working weeks
With 30 days of holiday, 10 public holidays and 10 other days away: 42 working weeks a year.
How the calculator counts
From the blog
- Why is this not my week times 52?
- Nobody works 52 weeks. Holidays, public holidays and sick days leave about 42 with the defaults. Standing meetings count by their rhythm, a monthly one twelve times. Only one-off meetings are counted per working week.
- Is my calendar uploaded?
- No. It is read in this tab and never leaves it. Our analytics counts what you enter, with no lasting identifier: the ticked meetings and their numbers, days off, salary level, and for a calendar only totals. Never a typed name or a calendar entry.
- How accurate is the list?
- As accurate as your numbers. Standing meetings are most of a meeting year and you know them well, so the estimate is usually close. One-off meetings are the part people guess, so the answer shows their share. A calendar file measures both.
- What counts as a meeting in the file?
- A timed event with somebody else in it. All-day events, cancelled and declined ones and anything shown as free are left out. Days marked out of office count as away, even when a standing meeting stayed in the calendar.
- How is the cost worked out?
- With the meeting cost calculator's formula: salary plus employer costs, divided by 2,080 hours, times the hours. That rate is per paid hour, so the figure is on the low side.
- What are fragmented and focus hours?
- Gaps under 30 minutes between meetings are too short to start real work, so they count as lost. Free stretches of two hours or more inside your working day count as focus time.
- My company blocks calendar exports. What now?
- Then the list is for you: tick your regular meetings and give your hours of one-off meetings a week. It needs no export. To measure instead, copy Outlook's list view and paste it, since copying is rarely blocked.