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Meetings

Create and send a meeting

Write the agenda, invite the speakers, publish the meeting and remind people, and what you can still change along the way.

Updated October 6, 2026

Creating a meeting

You need a plan with meetings and, outside a trial, you need to be a speaker; viewers ask an admin first (People, roles and speakers explains how). Press New meeting and fill in:

  • Name and descriptionBoth are required. Everyone who opens the meeting sees the description.
  • Recording deadline for speakersOptional. Pick a day, or No deadline.
  • AgendaOne row per topic, each with a speaker and a length. The first row is an intro for you. Speakers have to be members of the workspace, and your plan sets how many topics fit.
  • Invite meeting attendeesEveryone who should watch, from inside or outside the company. Attendees hear nothing until you publish the meeting.

When you save, a Send emails? dialog opens. Speakers can record once they are invited. If you save without sending, the meeting stays a draft until you save it again with invitations.

Admins can edit, publish and delete every meeting in the workspace, not only their own.

Changing a meeting before you publish

Until the meeting is published, choose Edit to change the name, the description, the deadline and the agenda.

A topic that already has a video keeps its speaker until you choose Take video out of the meeting in its More menu. Taking a video out or removing its topic never deletes the video; it stays with the person who recorded it.

Reminding speakers

Capme doesn't remind speakers on its own. Under Edit, use Remind everyone, or Send a reminder in a topic's More menu. Only speakers who haven't recorded yet get one.

Publishing a meeting

Publish meeting emails the link to the attendees and the speakers. You can publish while videos are still missing; they show as placeholders. In the same dialog, Remind people who have not watched makes Capme remind them once. After publishing, nobody can record until you unpublish.

A published meeting can't be edited. Under Attendees you can still add people, and they get the link straight away.

Unpublish takes the meeting back to editing. Attendees lose access until you publish again, and speakers can record again.

Deleting a meeting

Delete meeting is under Edit, so unpublish a published meeting first. The link stops working, and the videos aren't deleted with it.

Still stuck? Write to hello@capme.app.

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